Pakenham Parish Council : Minutes 23rd May 2018

PAKENHAM PARISH COUNCIL
Minutes of the meeting held on Wednesday, 23rd May 2018
Pakenham Village Hall

Present: Cllr H Painter (Chairman); Cllr M Bagnell, Cllr N Davey, Cllr D Dorling, Cllr C Palfrey, Cllr B Sidebotham. Four members of the public were in attendance and Mrs S Brown (clerk) took the minutes.

1 - Election of Chairman:-
Cllr Dorling proposed Cllr Painter this was seconded by Cllr Bagnell all in agreement Cllr Painter dually elected Chairman. Cllr Painter signed the Declaration of Acceptance of Office form.

2 - Declarations of Interest:-
Declaration of interest was received from Cllr Dorling in respect of item 14i.
Declarations of interest were also received from Cllrs Painter, Dorling and Bagnell in respect of item 14ii.

3 - Record Councillors' apologies for absence: All in attendance.

4 :-
County Councillors report: Cllr Hopfensperger was not in attendance.
Borough Councillors report: Cllr Brown did not attend a short report was received which included: A resident had asked for a white painted 'H' to be put in front of their driveway due to it being persistently blocked. Anglian Water meeting to pass on his thanks to those who attended at short notice and Cllr Sidebotham for hosting. It was asked if Cllr Bagnell could confirm where he had spotted tarmac'ing Cllr Bagnell was not aware of this. Shetland boatyard Cllr Brown advised he had taken photos of the additional soil for planning, so they can issue a notice for it to stop. A photo was also taken of the 'house' this will be detailed to planning. Cllr Brown advised he had confirmed with planning that the rubble at 1 Mickle Mere is to be removed as far as he and the Parish Council are concerned. There are two options for this and Cllr Brown is waiting for confirmation on the option that will be followed.
Public Forum: No one wished to speak.

5 - To consider the approval of the minutes of the last meetings:-
The minutes of the meetings held on 25th April 2018 were approved and signed as a true record.

6 - Appointment of Vice-Chairman:-
Cllr Bagnell proposed Cllr Dorling seconded by Cllr Sidebotham all in agreement Cllr Dorling dually appointed Vice-Chairman.

7 - To confirm representatives to the PVH & PFA and Pakenham Charities & tree officer:-
Cllr Palfrey to continue as the Parish Council representative on the PVH & PFA committee all in agreement. Cllrs Dorling and Palfrey to continue as the Parish Council representatives on Pakenham Charities all in agreement. Cllr Dorling to continue as the tree officer all in agreement. Cllr Sidebotham agreed to become the Parish Council representative on the Ixworth Patients Association all in agreement.

8 - Reports:-
i. Outstanding Highway Issues: A report on the flooding issue on Bury Road/A143 received from Highways was read to Council. Cllr Bagnell advised he had received a number of complaints in regards vehicles parking on the pavement in The Street, Council briefly discussed, this was an issue from the entrance to The Owell down to the Agri Centre and on Church Hill, the clerk to inform the police.
ii. Outstanding Enforcements: Briefly discussed and to place on next agenda when Cllr Brown was in attendance.
iii. Clerks Report: Nothing to report.

9 - Annual Reviews:-
i. To adopt revised Standing Orders: All Councillors had received a copy of the revised NALC recommended Standing Orders, Council discussed and all in agreement to adopt the recommended Standing Orders adapted for Pakenham Parish Council the Chair dually signed.
ii. Financial Regulations: Council reviewed the financial regulations and all in agreement no changes were needed.
iii. Financial Risk Assessment: Council reviewed the financial risk assessment and all in agreement no changes were needed.

10 - To consider to adopt Data Protection and privacy policy and update on GDPR:-
Council discussed and all in agreement to adopt the Data Protection and privacy policy for Pakenham Parish Council the clerk to upload a copy onto the website.

11 - To consider and agree clerk's annual salary scale & pay rise from SCP19 to SCP20:-
Council discussed all in agreement to increase the Clerk's pay scale from SCP 19 to SCP 20.

12 - To consider memorial for cemetery plot E24:-
Council discussed and all in agreement to memorial request for plot E24.

13 - Correspondence:-
To circulate: Clerks & Councils Direct and Seafarers UK letter.
The Parish Forum will take place on 29 May at Bury St Edmunds Town football club, Cotton Lane.

14 – Planning Applications:-
Cllr Dorling left the meeting.
i. DC/18/0680/FUL : Watlands, Grimstone End
1no dwelling (following demolition of existing dwelling).
Council discussed and Cllr Bagnell proposed no objection seconded by Cllr Sidebotham all in agreement no objection.

ii. Re-Consultation DC/18/0263/HH : Rivendell, Grimstone End
1no 3 bay garage with first floor habitable room (following demolition of existing outbuildings).
The applicant spoke for 3 minutes and advised the height of the garage had been dropped to below that of the bungalow and the room above the garage would only be used for storage.
Council advised the planning application stated it was shown as habitable.
Cllrs Painter and Bagnell left the meeting.
Council discussed and Cllr Davey proposed objecting to the application seconded by Cllr Sidebotham all in agreement with the comments: the new build should be obviously subservient to the existing bungalow and the mass in our view is overly dominant. The accommodation for the first floor must be ancillary to the use of the main dwelling house or not habitable.
Cllrs Painter, Dorling and Bagnell re-joined the meeting.

iii. DC/18/0687 : St Clare, The Street
1m high brick & flint wall to front boundary (replacing existing hedge).
Council discussed and Cllr Painter proposed objecting to the application seconded by Cllr Bagnell all in agreement with the comments: the drawings show the wall to be built in the modern style using brick piers and panels which is not in keeping with the traditional brick and flint walls in Pakenham. The Parish Council have no objection in principal to a wall being built but request it is built in the traditional manner using lime plaster without intermediate piers.

Applications determined by Planning Authority:-
No applications determined by the planning authority had been received.

15 - Finance Report and to consider payments to be made:-
The deposit account had received £22.48 interest on 3rd April 2018 and the transfer of monies from the current account of £3,250 to the deposit account went through on 30th April 2018.
The deposit account held a cleared balance of £10,014.35.
Receipts: The precept of £12,200 had been received a memorial payment of £121 and allotment rent to date of £136 with £40 still outstanding (£16 paid in the last financial year).
The uncleared amount in the current account after invoices below have been paid of £20,908.31.
i. To receive & consider Internal Audit Report: The internal audit report was read to Council no recommendations were required.
ii. To consider & approve end of year statement with significant variances and authorise Chair to sign on behalf of Council: All Councillors had received a copy, all Councillors in agreement to approve the end of year statement and authorise the Chair to sign which the Chair dually carried out. Cllr Dorling highlighted there should be two kiosks on the asset register not one, the clerk to amend.
iii. To consider & approve Annual Governance Statement Section 1 & authorise the Chair to sign on behalf of the Council: The Clerk read out the Annual Governance Statement to Council. All Councillors in agreement to approve and authorised the Chair to sign which the Chair dually carried out.
iv. To Consider & approve Accounting Statement Section 2 & authorise Chair to sign on behalf of Council: The Clerk read out the Accounting Statement to Council. All Councillors in agreement to approve the Accounting Statement and authorised the Chair to sign which the Chair dually carried out.
v. To Consider & approve exemption from the requirement for a limited assurance review & authorise Chair to sign on behalf of Council: All Councillors in agreement to approve the exemption from the requirement for a limited assurance review and authorised the Chair to sign which the Chair dually carried out.
Council were all in agreement for the payment of invoices to be made:-

No further invoices had been received.

16 - Councillors' reports and items for future agenda:-
Cllr Sidebotham highlighted the shortness of notice of the Anglian Water meeting given by Borough Cllr Brown. Council briefly discussed the drainage issues in the village and will await the results of the two surveys Anglian Water have advised they are carrying out. Cllr Sidebotham advised the visit to the water treatment plant was very informative.
Cllr Palfrey advised a resident had cut the hedges back at Upper Town, the Clerk to write a letter of thanks.
Cllr Palfrey had visited the lawn cemetery and removed a broken bough otherwise the area was looking tidy.

17 - Date of next meeting:-
The date of the next scheduled meeting was confirmed as Wednesday, 27th June 2018 at 7.30pm in the Village Hall.

There being no further business the meeting was closed at 9.50pm

(Ref: 235-238)