Pakenham Parish Council : Minutes 19th September 2018

PAKENHAM PARISH COUNCIL
Minutes of the meeting held on Wednesday, 19th September 2018 at 7.30pm
Pakenham Village Hall

Present: Cllr Painter, Cllr Davey, Cllr Palfrey, Cllr Sargent and Cllr Sidebotham
Four Members of the public were in attendance.
Mrs S Brown (clerk) took the minutes.

1 - Record Councillors' apologies for absence:-
Apologies received and accepted from Cllr Dorling and Cllr Bagnell

2 - Declarations of interest: No declarations of interest received.

3 -
County Councillor's report: Cllr Hopfensperger did not attend and no report had been received.
Borough Councillor's report: Cllr Brown attended and gave a report which included: It had been very quiet over the summer months. Enforcement issues: Adjacent 1 Micklemere the resident has appealed so nothing further can be done until the next stage. Kebab van owner has also appealed so again nothing further can be done at the present time. This was briefly discussed and it was highlighted the van was on SCC land. Cllr Brown advised flyers on the arrival of a curry van had been distributed in Ixworth. Newbury was briefly discussed re the use of the games room as a possible dwelling. Cllr Brown to look into this. Cllr Palfrey highlighted the poor state of the toilets at Bury St Edmunds bus station.
Public Forum: A resident was pleased the overgrown hedge at Grimstone End had been cut back but asked if the road edge could now be skirted out. It was also highlighted there were issues with a storm drain and a Highways engineer was going to give advice; to forward both items to Cllr Hopfensperger. It was stated a recent road closure, had again, not been contacted to the bus company. It was asked if there was a possibility of further play equipment being added in the play area. It was advised the play area is owned by the village hall and playing field association. Play equipment, access to the area and dogs on the playing field and available grants were briefly discussed to place on the next agenda and invite the Chair of the PVH & PFA to the next meeting.

4 - To consider the approval of the minutes of the last meetings:-
The minutes of the meeting held on 25th July 2018 were approved and signed as a true record.

5 - Reports:-
i. Outstanding Highways Issue: The clerk read out an email from Highways in regards Fulmer Bridge, Thieves Lane and the possible removal of the weight restriction. Council discussed and agreed the weight restriction signage should remain as this is a very narrow lane and not suitable for heavy vehicles. It was also suggested a width restriction sign would be suitable in the area. The clerk to update Highways and Cllr Hopfensperger.
ii. Outstanding Enforcements: Dealt with in item 3.
iii. Clerks Report: The CPR training has been confirmed with First Responders for Saturday, 24th November 10 – 12 noon. A notice has been given to the Newsletter and posters have gone up on the noticeboards. Spaces are limited to x15, if there is a lot of interest further sessions may be available. To confirm the landowner of the overgrown hedge had arranged for it to be cut, a thank you letter to be sent. Membership certificate from Community Action Suffolk had been received.
iv. Update from Anglian Water: The repair team had been out, the original plan to install 3 patch liners on some minor areas of infiltration on sections of the Anglian Water public foul sewer increased to 7. Some areas require further investigation, an update to be provided by Anglian Water following their meeting on Thursday. All in agreement, once the further update is received, to inform resident.

6 - To consider quote for hedge work (former bowling area):-
This was briefly discussed including the need for any contractor to provide a copy of their public liability insurance and to carry out a risk assessment before any works can be carried out. All in agreement to place on next agenda. Cllr Dorling had advised he had reared a number of hedge plants, approximately 60, to plant on the newly defined boundary at the Lawn Cemetery meadow. Council were all in agreement for Cllr Dorling to go ahead including the purchase of tree guards and fertilizer. Cllr Dorling was thanked for all his work on this.

7 - To consider Councillor training:-
The clerk had received costs for training from SALC a two hour evening session at £220 + VAT. Council discussed and agreed for the clerk to arrange a training session on planning and GDPR on a Thursday in November (not 2nd Thursday in the month) The clerk to invite other parish councils if they wish to attend to help with the costs.

8 - To consider defibrillator at Watermill:-
Council discussed the purchase of a defibrillator for Grimstone End and agreed to look into the possibility of installing it in the old telephone kiosk. The clerk to ask Cllr Brown and Cllr Hopfensperger if there are any grants available to help with the costs, to place on next agenda.

9 - Bi-Annual Risk Assessment of Assets:-
A copy was circulated to Councillors and reviewed it was confirmed the next review March 2019.

10 - Correspondence:-
To circulate Countryside Voice, CPRE and SNT Newsletter.
i. Emails received & read to Council: An email had been received highlighting the poor state of Fen Road, this had been forwarded to Cllr Hopfensperger. An email received concerning the ownership of an area of land, this was forwarded to Cllr Hopfensperger and Cllr Brown. An email received asking when the CPR training was being held, the clerk had responded with the date. An email received in regards the kebab van on Bury Road this had been forwarded to Cllr Hopfensperger and Cllr Brown. All emails forwarded with senders permission.
ii. West Suffolk Annual Report 2017/18: This had been circulated to Councillors
iii. Bury Christmas Fayre Review: This had been circulated to Councillors if they wished to repsond
iv. Annual St Edmundsbury & Forest Heath Town & Parish Conference: To be held on Monday, 15th October 6 – 8.30pm venue to be confirmed.

11 – Planning Applications:-
i. DC/18/1507/FUL Amended – Paltry Farm, Brand Road, Gt Barton
Change of use of B8 storage & distribution building to 1no. residential building
Council discussed and all in agreement to object to the application with the comment we consider this to be a new dwelling in the countryside with no reason to go against planning policy DM27.

ii. No applications determined by planning authority.

12 - Finance Report and to consider payments to be made:-
The deposit account held a balance of £10,014.35 and the current account held a uncleared balance after the invoices on the agenda have been paid of £19,881.70 this includes receipt of £205 for a burial.
The second quarter against budget was circulated to Councillors.
All Councillors were in agreement for the payment of invoices: